If you were sending out regular letters, and you had certain things
which you also stuffed into the envelope (brochure, flyer, price
list), you would call that an enclosure. A fax enclosure is a
document or set of pages that has been converted to a fax file, ready to include (
enclose ) with new faxes that you create.
Creating enclosures. An enclosure is created in
the following ways:
- Using the EssentialFax Printer - one of the options is to save as an enclosure
- Creating a copy of another outgoing fax ( Actions >
Create enclosure from Fax on the menu when an outgoing fax
is selected). All pages or just some pages may be used to create
- Creating a copy of a received fax ( Actions > Create
enclosure from Fax on the menu when an incoming fax is
selected). All pages or just some pages may be used to create
- Using Scan-to-Fax - one of the options is to save as an enclosure
. Once you save a fax page (or set of pages) to the Fax Enclosures
folder, you can use them to build new faxes, or to add to new
faxes, as many times as you need.
- When a fax enclosure is selected, on the menu you will find
the option Create Fax From Enclosure.
- When you Edit an outgoing fax, one of the options on the Fax
Pages section is to Add an enclosure
Use this for brochures, reports, price lists, fact sheets and other
documents that you might want to include with your faxes.
* We chose the term enclosure because the word attachment has other
connotations. An attachment (such as used in email) refers to a document
that is sent along with the main document, and which remains in its
own format - be it a PDF file, a JPG file or what have you. With
faxing, anything that is faxed must *first* be converted into a
faxable file format - a type of graphical image called TIFF.
Normally this done "behind the scenes" by doing an invisible print
job to a virtual fax printer. Many things can go wrong this way.
While it is great for email, the attachment technology is just not
reliable for faxing, in our opinion, which is why we do not
offer it as a feature of EssentialFax.