Home > Technical Articles > Capabilities & Limitations

We've included both what EssentialFax can do, and what it cannot do. If its capabilities are not what you are looking for, we don't want to waste your time.

Sending Faxes
Send single faxes
Send multiple faxes at one time
Send broadcast faxes (one fax to multiple people) (8)
Clone faxes (make copies, send to different recipients)
Intuitive folder system for organizing your Outgoing faxes
Separate transmission log for tracking each attempt to send each fax (2)
Dialing rules which can be applied to each recipient (4)
Add cover sheets to an outgoing fax
Create and send "cover sheet only" faxes
Edit faxes to add/remove pages, append pages from other faxes
Send faxes using VOIP such as Vonage, Magicjack, Skype, Lingo, Packet8, Teleblend, and others (6)
Schedule faxes to be sent
Send faxes over the internet
Send faxes over ISDN

Receiving Faxes
Receive faxes automatically
Receive faxes with call in progress (manual)
Intuitive folder system for organizing your received faxes
Automatically start receiving faxes at startup
Forward received faxes (place in outbox, send to another recipient)
Receive faxes while the computer is off, or while the program is closed
recognize distinctive ring

Creating Faxes using Print-To-Fax
Create a new fax by Print-to-fax method (printer driver)
Printer driver uses high quality monochrome dithering for best  conversion of color images to black and white
Uses native mode Vista/XP/Windows 7/8 printer drivers
Append new fax to existing fax when creating with print-to-fax
Create Fax Enclosures (1) using Print-To-Fax
Add a cover sheet from the print-to-fax dialog
Print-to-fax from Paperport (5)

Creating Faxes using Scan-To-Fax
Create faxes by scan-to-fax
Scanner module uses high quality monochrome dithering for best  conversion of color images to black and white
Append new fax to existing fax when creating with scan-to-fax
Create Fax Enclosures (1) using scanner

Other Features
Print reports of faxing activity
Reports can be exported as PDF files
Faxes are stored as TIF files (3)
Faxes can be exported to PDF files
Able to run in "limited user" scenarios, for Windows XP/Vista/7/8
Written specifically to take advantage of new capabilities in Windows Vista, XP, Windows 7,  Windows 8 and Windows 10
Option to turn off/on numerous confirmation and notification dialogs, such as confirmation before sending faxes, notification of errors, etc.
Minimize to the system tray
Automatically start when Windows starts
Design your own cover sheet templates
Sort items in fax grids by clicking on grid header
Print copies of faxes
Preview faxes before sending, and after receiving
Preview faxes before sending, and after receiving
Use over a local area network
Forward faxes by email (7))

Windows versions
Windows Vista (all versions, both 32 and 64 bit)
Windows XP (all versions, both 32 and 64 bit)
Windows 7 (all versions, both 32 and 64 bit)
Windows 8 (desktop - all versions, both 32 and 64 bit)
Windows 10 (desktop - all versions, both 32 and 64 bit)
Windows 98, ME, NT4 and 2000
Portuguese Windows
Server Operating systems (OS's with the name "Server" in them)


(1) fax enclosures: A fax enclosure is a new concept to EssentialFax. If you were sending out regular letters, and you had certain things which you also stuffed into the envelope (brochure, flyer, price list), you would call that an enclosure. A fax enclosure is a document that has been converted to a fax file, ready to include ( enclose ) with new faxes that you create. Once you save a fax page (or set of pages) to the Fax Enclosures folder, you can use them to build new faxes, or to attach to new faxes, as many times as you need. Use this for brochures, reports, price lists, fact sheets and other documents that you might want to include with your faxes. More information on enclosures here.

(2) transmission logs: EssentialFax uses a separate transmission log, so that each attempt to send a fax will be recorded. The transmission log contains details for each attempt including: # of dials, date/time, duration of the call, pages sent, result including error code). The EssentialFax transmission log is accessed via File > View and Print Transmission Logs.

(3) TIF file format: The TIF file format is very common, and can be read by most versions of Windows and graphics programs. TIF is the worldwide standard for storing faxes.

(4) Dialing Rules: Dialing rules are rules you can apply to new faxes you create, and also to phone book entries. You can specify dialing rules for both local and long distance calling, and for both before and after the fax number. For instance, you may need to dial a calling card number when calling long distance, or dial a 9 to get an outside line. Another use us to insert commas which can force pauses when dialing. A comma tells the modem to pause for 2 seconds before continuing. Use 2 commas for 4 second pause, etc.

(5) Paperport: These programs are not compatible with this type of virtual printer driver

(6) Vonage, Magicjack, Skype etc: For more info on VOIP, please read thiss .

(7) Email forwarding: EssentialFax does not offer automatic forwarding to email or other email capabilities at this time. * However you can easily export a fax as a PDF or TIF file using EssentialFax, and attach it to an email message using your regular email program 

(8) Broadcast Faxing: For small jobs (under 100 recipients), you can use the Clone feature (see slideshow) to create exact duplicates of a fax - one each for a list of recipients you select. This method actually gives you far more control over the sending and monitoring of each recipient.